Accounts Payable Assistant

Are you an organised and detail-focused finance professional looking to join a collaborative and fast-paced finance team? We are seeking an Accounts Payable Assistant to support the smooth running of our global AP function as part of our finance team in Westhill, and help ensure supplier payments and financial records are maintained accurately and efficiently.

This is an excellent opportunity for someone with previous accounts payable or finance administration experience who enjoys working with people, solving problems, and managing multiple priorities in a supportive team environment. This part-time role will require a minimum of 3 working days per week (2 of them to be Mon, Tue or Wed, and in-office).

What You'll Do

In this role, you will play a key part in maintaining accurate supplier ledgers and supporting the wider finance team with day-to-day accounts payable activities. Responsibilities will include:

• Processing invoices and credit notes accurately within the finance system
• Reconciling purchase orders to invoices and ensuring all supporting documentation is correctly recorded
• Ensuring invoices are appropriately authorised prior to payment
• Managing supplier statement reconciliations and maintaining up-to-date ledger accounts
• Responding to supplier and internal finance queries via email and Teams
• Supporting timely supplier payments and assisting with cashflow accuracy
• Assisting with audit requirements and ensuring compliance with company financial procedures
• Working collaboratively with colleagues across the business to resolve issues proactively
• Supporting continuous improvement within AP processes and systems
  
  

What We're Looking For

We're looking for someone who is proactive, organised, and confident communicating with both suppliers and internal stakeholders.

You'll ideally have:

• Previous experience in an Accounts Payable or similar finance role
• A good understanding of general accounting procedures
• Strong Excel skills and confidence working with finance systems
• Excellent attention to detail and organisational skills
• The ability to manage workload effectively in a busy team environment
• A proactive approach to problem-solving and resolving queries.